English Exam โ€” Format Examples

Labelled examples for every format ยท Best-of-both reference for your exam tomorrow

Format of Letter Writing
Quick tip: In exams, three common letter types appear โ€” Complaint, Leave Application, and Letter to the Editor. One example of each is given below so you're prepared for any of them. The format is identical for all three; only the tone changes slightly.

"Body Conclusion" in your format means the body paragraphs + the final concluding paragraph together. They're shown separately below for clarity.
Example 1 โ€” Complaint
Sender's Address
17, Lake View Apartments,
BTM Layout, 2nd Stage,
Bengaluru โ€“ 560076, Karnataka.
Date
2nd June, 2026
Name of the Receiver
The Commissioner
Address of the Receiver
Bruhat Bengaluru Mahanagara Palike (BBMP),
Hudson Circle, Bengaluru โ€“ 560002.

Salutation
Dear Sir,
Subject
Sub: Complaint Regarding Overflowing Garbage Bins in BTM Layout
Introduction
I am a resident of BTM Layout, 2nd Stage, writing to bring to your urgent notice the deplorable sanitary conditions in our locality caused by unattended overflowing garbage bins.
Body

For the past two weeks, garbage has not been collected regularly. The bins overflow by midday, attracting stray dogs and spreading foul odour across the neighbourhood. Cases of mosquito-borne illness have reportedly increased among elderly residents and schoolchildren.

Despite repeated verbal requests to the sanitation staff, no corrective action has been taken. The situation is particularly severe near the main market area where footfall is highest.

Conclusion
I earnestly request you to instruct the concerned officials to resume daily garbage collection, install covered bins, and impose penalties for littering. Prompt action on your part will restore the health and hygiene of our locality and be deeply appreciated by all residents.

Closing
Yours faithfully,
Signature
Kamal Reddy
Resident, BTM Layout
Example 2 โ€” Leave Application
Sender's Address
Class XI โ€“ Science A,
Roll No. 18,
Green Valley Public School,
Indiranagar, Bengaluru โ€“ 560038.
Date
2nd June, 2026
Name of the Receiver
The Principal
Address of the Receiver
Green Valley Public School,
Indiranagar, Bengaluru โ€“ 560038.

Salutation
Respected Ma'am,
Subject
Sub: Application for Three Days' Medical Leave
Introduction
I, Priya Nair of Class XI โ€“ Science A, Roll No. 18, wish to inform you that I have been suffering from viral fever since yesterday evening and am unable to attend school.
Body

Our family doctor, Dr. Suresh Menon, has prescribed complete bed rest from 2nd June to 4th June 2026. Attending school in this condition is inadvisable both for my own recovery and to prevent the illness from spreading to classmates.

I will ensure that I cover all classwork missed during this period with the help of my friends, and I will submit any pending assignments promptly upon my return.

Conclusion
I kindly request you to grant me leave for the said period. A medical certificate from our doctor will be submitted on my first day back. I assure you that my absence will not affect my academic progress.

Closing
Yours obediently,
Signature
Priya Nair
Class XI โ€“ Science A, Roll No. 18
Example 3 โ€” Letter to Editor
Sender's Address
56, Rajpur Colony,
Sector 12, Noida โ€“ 201301,
Uttar Pradesh.
Date
2nd June, 2026
Name of the Receiver
The Editor
Address of the Receiver
The Hindu,
Kasturi Buildings, Anna Salai,
Chennai โ€“ 600002.

Salutation
Dear Sir/Madam,
Subject
Sub: The Growing Menace of Mobile Phone Addiction Among Students
Introduction
Through the esteemed columns of your newspaper, I wish to draw public attention to the alarming rise of mobile phone addiction among school and college students, a trend that is quietly eroding their academic performance and mental well-being.
Body

Studies indicate that the average student spends over six hours daily on their smartphone, a large portion of which is spent on social media platforms offering little educational value. This excessive screen time has been linked to declining concentration spans, disrupted sleep, and increasing anxiety among young people.

While technology is undoubtedly a powerful learning tool, the absence of structured guidance on responsible usage leaves students vulnerable to its addictive design. Parents, educators, and policymakers must collaborate to establish digital wellness programmes in schools.

Conclusion
I urge the concerned authorities to introduce mandatory digital literacy and screen-time management programmes at the school level. I also appeal to parents to lead by example in practising mindful technology use at home. Awareness today will save countless young minds tomorrow.

Closing
Yours sincerely,
Signature
Aditya Sharma
Concerned Citizen & Student
Format of Email Writing
Key things examiners check: To/From fields have full email addresses ยท Date is present ยท Subject is specific (not vague) ยท Salutation matches the formality ยท Body has 3 paragraphs (intro, main, close) ยท Formal closing phrase is correctly chosen ยท Signature includes designation/context.

Closing phrase guide: Yours sincerely โ€” when you know the person's name ยท Yours faithfully โ€” when you don't ยท Best regards / Thank you โ€” semi-formal professional contexts.
To โ€” Recipient's Email Address
hod.ece@cityengineeringcollege.edu.in
Date
02-06-2026
From โ€” Sender's Email Address
ananya.rao.ece25@cityengineeringcollege.edu.in
Subject
Request for Extension of Mini-Project Submission Deadline

Salutation
Respected Sir,
Body

I am Ananya Rao, a first-year B.E. Electronics and Communication Engineering student (USN: 1CE25EC047). I am writing to respectfully request a two-day extension for the submission of my mini-project report titled "Smart Dustbin Using Ultrasonic Sensor."

Due to a sudden viral illness last week, I was unable to complete the hardware testing and compile the required observation tables on schedule. I am currently in the final stage of testing and need until 6th June 2026 to produce accurate readings and attach the supporting graphs and circuit diagrams.

I sincerely apologise for the inconvenience caused and assure you that the delay is entirely due to unavoidable health reasons. I will submit a thorough and well-documented report within the extended deadline without fail.


Formal Closing Phrase
Yours sincerely,
Sign Off / Signature Line
Ananya Rao
USN: 1CE25EC047
I Year B.E. ECE, Sec B
City Engineering College, Bengaluru
To โ€” Recipient's Email Address
dr.ramesh.iyer@techsparkinnovations.com
Date
02-06-2026
From โ€” Sender's Email Address
karthik.suresh.ece25@rvce.edu.in
Subject
Heartfelt Thanks for Your Guest Lecture on Embedded Systems โ€” 1st June 2026

Salutation
Dear Dr. Iyer,
Body

On behalf of the first-year Electronics and Communication Engineering students of R.V. College of Engineering, I write to express our sincere gratitude for the enlightening guest lecture on "Introduction to Embedded Systems and IoT Applications" that you delivered on 1st June 2026.

Your clear explanations of microcontroller architecture, combined with the live demonstration of a Raspberry Pi-based home automation prototype, made the session exceptionally engaging and practical. The way you connected theoretical concepts to real-world industry applications gave us a perspective that no textbook could offer. Several students have already expressed interest in pursuing projects and internships in the embedded systems domain, directly inspired by your talk.

We are truly grateful that you took time from your demanding schedule to interact with us and answer each question with such patience and depth. We look forward to the possibility of welcoming you again for future sessions.


Formal Closing Phrase
Best regards,
Sign Off / Signature Line
Karthik Suresh
Class Representative, I Year ECE
R.V. College of Engineering, Bengaluru
Format of Resume โ€” Electronics & Engineering (1st Year)
Exam tips for resume: Write "Nil (Fresher)" for Work Experience โ€” never leave it blank. For Signature in an exam, write your character's name in a slightly stylised/cursive style and add (Signature) in brackets. Always include Father's Name under Personal Details โ€” it's standard in Indian resumes. Career Objective should be 2โ€“3 sentences, not a single line.
Example 1 โ€” Ananya Rao
Name
ANANYA RAO

Address
#56, Maple Residency, Jayanagar, Bengaluru โ€“ 560041, Karnataka.
Contact Number
+91 โ€“ 84XXX XXXXX
Email ID
ananya.rao21@newhorizonengg.edu.in

Career Objective
A motivated first-year Electronics and Communication Engineering student with a strong academic foundation and a keen interest in embedded systems and IoT. I aim to apply classroom knowledge to practical engineering challenges, grow through hands-on project experience, and contribute to technology-driven solutions that make a meaningful impact.

Educational Qualifications
QualificationInstitutionYearScore
B.E. ECE โ€” PursuingNew Horizon College of Engg., Bengaluru2025โ€“29CGPA: 8.8 (Sem I)
Class XII โ€” State BoardVidya Jyothi PU College, Bengaluru202590%
Class X โ€” ICSESt. Mary's High School, Bengaluru202393%

Technical Skills / Skills
Programming: C (basic), Java (beginner)
Electronics: Analog electronics basics, sensors & transducers, microcontroller fundamentals
Tools: Arduino IDE, MATLAB (basic), LTspice, MS Office
Soft Skills: Leadership, event coordination, problem-solving, communication

Work Experience
Nil (Fresher โ€” First Year Student)
Volunteer: Class Representative, I Year ECE โ€” coordinating between faculty and students.

Projects / Internships
Mini Project (2026): "Smart Dustbin with Ultrasonic Sensor" โ€” Built a prototype that opens the lid automatically and signals fill-level using LED indicators.
School Project (2024): "Solar-Powered Mobile Charger" โ€” Designed a low-cost solar charging circuit and demonstrated it at the school science fair.

Achievements / Certifications
โ€ข Winner โ€” District-level Science Fair 2024, Project: "Low-Cost Solar Dryer"
โ€ข Coursera Certification โ€” "Introduction to IoT" (2025)
โ€ข School Topper โ€” Mathematics and Physics, Class XII

Personal Details
Date of Birth: 22nd September 2007  |  Gender: Female
Father's Name: Prakash Rao
Languages Known: English, Kannada, Hindi
Hobbies: Coding small games, blogging about technology, sketching circuits

Declaration
I hereby declare that all the information furnished above is true and correct to the best of my knowledge and belief.

Place
Bengaluru
Date
02 / 06 / 2026
Signature
Ananya Rao
(Handwritten signature in exam)
Example 2 โ€” Karthik Suresh
Name
KARTHIK SURESH

Address
7B, Indira Nagar, 3rd Cross, Bengaluru โ€“ 560038, Karnataka.
Contact Number
+91 โ€“ 87654 XXXXX
Email ID
karthik.suresh.ece25@rvce.edu.in

Career Objective
An enthusiastic first-year Electronics and Electrical Engineering student with a strong interest in embedded systems and power electronics. I seek to develop my technical competencies through rigorous academic study and collaborative project work, with the long-term goal of designing energy-efficient electronic systems for sustainable applications.

Educational Qualifications
QualificationInstitutionYearScore
B.E. EEE โ€” PursuingR.V. College of Engineering, Bengaluru (VTU)2025โ€“29โ€”
Class XII โ€” Karnataka BoardNational PU College, Bengaluru202589%
Class X โ€” CBSEBethany High School, Bengaluru202393.2%

Technical Skills / Skills
Programming: C, basic Python
Electronics: Digital electronics fundamentals, circuit analysis, basic PCB design
Tools: Raspberry Pi (basic), Tinkercad, Multisim, AutoCAD (beginner), MS Office
Soft Skills: Analytical thinking, leadership, time management, public speaking

Work Experience
Nil (Fresher โ€” First Year Student)
Volunteer: Technical Fest "ElectroSpark 2026" โ€” Registration and logistics team member.

Projects / Internships
Mini Project (2026): "Smart Water Level Indicator" โ€” Designed a sensor-based water monitoring prototype with LED indicators; demonstrated at the department project expo.
Personal Project (2025): "Digital Dice using 7-Segment Display" โ€” Implemented random number generation using a microcontroller displaying output on 7-segment LEDs.

Achievements / Certifications
โ€ข NPTEL Certificate โ€” "Basics of Embedded Systems" (2025)
โ€ข Runner-up โ€” State-level Science Quiz, KSCST (2024)
โ€ข Best Outgoing Student Award โ€” Bethany High School (2023)

Personal Details
Date of Birth: 29th July 2006  |  Gender: Male
Father's Name: Suresh Kumar
Languages Known: English, Kannada, Tamil
Hobbies: Chess, electronics tinkering, photography

Declaration
I hereby declare that all the information provided above is true and accurate to the best of my knowledge and belief.

Place
Bengaluru
Date
02 / 06 / 2026
Signature
Karthik Suresh
(Handwritten signature in exam)
Format of Blog Writing
Important โ€” how a blog is actually written and graded:
You write a natural blog with a Title โ†’ Introduction โ†’ Body (2โ€“3 paragraphs) โ†’ Conclusion. You do NOT write headings like "Content" or "Creativity" inside the blog itself.

Those four criteria โ€” Content/Ideas, Organization, Creativity, Grammar & Vocabulary โ€” are what the examiner uses to mark your blog after reading it. Each example below includes a small "How This Scores" box at the end showing you exactly how the blog fulfils each criterion, so you understand what to aim for when writing your own.
Example 1 โ€” Technology / AI
Title
When Machines Learn to Think โ€” Are We Ready?
By Arjun Mehta  ยท  Technology & Society  ยท  4 min read

Not long ago, the idea of a machine writing a poem, diagnosing a disease, or composing a symphony belonged entirely to science fiction. Today, it belongs to a Tuesday afternoon. Artificial intelligence has moved from the laboratory to the living room at a speed that has left many of us blinking, unsure whether to marvel or worry โ€” and perhaps we should be doing a little of both.

The promise of AI is breathtaking. Students in remote villages can now access personalised tutoring. Doctors can detect early-stage cancers with an accuracy that surpasses human specialists. Climate scientists are using AI models to predict disasters weeks in advance, potentially saving thousands of lives. In each of these cases, the machine is not replacing human compassion โ€” it is amplifying human capability.

And yet, every powerful tool casts a shadow. When AI systems are trained on biased data, they produce biased outcomes. When industries automate without a plan for their workers, real families bear the cost of progress. When deepfakes blur the line between truth and fabrication, democracy itself becomes fragile. The technology is not the villain in these stories โ€” our carelessness with it is.

The question, then, is not whether we are ready for AI. It is whether we are willing to be responsible for it. A hammer does not build a house by itself, and a brilliant algorithm does not create a just society on its own. That part โ€” the wisdom, the ethics, the empathy โ€” will always remain stubbornly, beautifully human.

โœฆ How This Scores on Each Criterion
Content / Ideas: Covers both promise (education, medicine, climate) and risks (bias, automation, deepfakes) โ€” balanced, well-developed ideas.
Organization: Hook โ†’ promise โ†’ risks โ†’ philosophical conclusion. Clear logical flow across 4 paragraphs.
Creativity: Opening contrast ("science fiction... Tuesday afternoon"), closing metaphor (hammer/house), rhetorical shift in the final para.
Grammar & Vocabulary: Varied sentence lengths, strong vocabulary (fabrication, amplifying, carelessness), no errors.
Example 2 โ€” Environment
Title
The Earth Is Sending an SOS โ€” Are We Listening?
By Meera Iyer  ยท  Environment & Climate  ยท  4 min read

The summer I turned sixteen, the city I grew up in recorded its hottest June in over a hundred years. Taps ran dry by mid-morning. Birds fell silent. The mango tree in our courtyard โ€” the one my grandmother had planted when she was a girl โ€” shed its leaves two months early, as if it too had simply given up. Nobody could say the planet wasn't trying to communicate with us. The question was whether we were paying attention.

Climate change is no longer a distant threat printed in science textbooks. It is the flood that swallows coastal villages, the glacier that retreats a little further each year, the coral reef that bleaches white with the silence of a world that has grown too warm for its own good. The most frustrating truth is that we understand all of this. We have understood it for decades. And yet, the global response has been, at best, incremental โ€” and at worst, wilfully inadequate.

But despair, however justified, is a luxury we cannot afford. Young people across the world are not waiting for permission to act. They are cycling to school, planting urban forests, pressuring corporations through consumer choices, and running for public office before the age of thirty. Change of this scale has always begun not with governments, but with people who simply refused to accept that things could not be different.

The earth is ancient, patient, and far more resilient than we give it credit for โ€” but it is not invincible. We inherited a living planet. What we pass on is entirely up to us.

โœฆ How This Scores on Each Criterion
Content / Ideas: Personal anecdote, factual examples (floods, glaciers, coral reefs), youth activism, and a strong moral argument โ€” rich and layered.
Organization: Personal hook โ†’ global problem โ†’ why inaction persists โ†’ hopeful call to action. Flows naturally.
Creativity: Opening scene (grandmother's mango tree), "bleaches white with the silence," and the quiet but powerful final line stand out.
Grammar & Vocabulary: Sophisticated vocabulary (incremental, wilfully inadequate, resilient, invincible), complex sentence variety, flawless tense control.
Example 3 โ€” Youth / Ambition
Title
Stop Waiting for the Right Time โ€” It Was Always Now
By Rahul Nambiar  ยท  Life & Ambition  ยท  3 min read

There is a particular kind of paralysis that visits young people most often โ€” the feeling that you are not yet ready, that the idea needs a little more time to ripen, that the world will be more forgiving of your attempt if only you wait until everything is perfectly in place. It is a convincing lie. And it has quietly buried more dreams than failure ever has.

History is full of people who started before they were ready. Malala Yousafzai was fifteen when she stood up to the Taliban with nothing but a pen and an unshakeable conviction. Mark Zuckerberg launched Facebook from a college dormitory with borrowed code and borrowed courage. Closer to home, countless first-generation engineers, doctors, and entrepreneurs built their futures from towns where no one before them had dared to try. They were not special in the way we imagine greatness to be. They were simply unwilling to postpone.

The truth about the right time is that it does not arrive โ€” it is declared. You declare it when you send the first email, write the first line of code, or sign up for the course you have been bookmarking for eight months. Every day you wait, the dream becomes slightly more abstract, slightly more comfortable as an idea and slightly less likely as a reality.

You are young, which means you have the one resource that no amount of money, talent, or luck can buy back: time to try, to fail, and to try differently. Don't hoard it. Spend it wildly on something that matters.

โœฆ How This Scores on Each Criterion
Content / Ideas: Relatable theme, real-world examples (Malala, Zuckerberg), and practical advice โ€” engaging and credible.
Organization: Problem (paralysis) โ†’ evidence (examples) โ†’ insight (right time is declared) โ†’ call to action. Tight and purposeful.
Creativity: "Convincing lie" opener, "buried more dreams than failure ever has," and the final "spend it wildly" are memorable and original.
Grammar & Vocabulary: Persuasive tone, strong verbs (declared, hoarding, postpone), varied sentence rhythm for emphasis, no errors.